Minutes from the March 21, 2018 Meeting

Scripps Ranch Bus Committee 

Meeting Minutes 

21 March 2018 

I. Call to Order
Todd Philips called to order the regular monthly meeting of the Scripps Ranch Bus Committee (SRBC) at 7:06 PM on 21 March 2018 at the San Diego Public Library – Scripps Ranch branch.

II. Roll Call
Officers: Todd Philips (Chair), Dane Fetherling (Vice Chair)
Members-at-Large: Cecily Walbridge, Joseph Spahn

III. Modifications to Agenda
None

IV. Non-Agenda Public Comment:
Pippa Mills advised that the current bus wait list is not posted on the Scripps Ranch Civic Association (SRCA) web page. Efforts will be undertaken to immediately post this information.

V. Discussion Items/Presentations:
· Wait List – T. Philips advised that the committee is working to verify current students who are riding the various buses through contacting parents/guardians via phone. The committee has 236 total names (240 possible spots total).

· Publicity for the 11 April 2018 bus information to be held at Marshall Middle School (MMS) – The committee will blanket the area elementary schools with informational flyers and the like. T. Philips asked all those in attendance to “get the word out” as much as possible about this meeting.

· Online registration for bus services (2018 – 2019 school year) – Kickoff meeting slated for 6:30 PM PDT on 11 April 2018. The online registration portal will open at 12:01:00 AM PDT on 12 April 2018 and close at 11:59:59 PM PDT on 30 April 2018. All children must be registered during this window including those who currently ride.

· Lottery for seats (2018 – 2019 school year) – Will be held on 09 May 2018 at 7:00 PM PDT at the San Diego Public Library – Scripps Ranch branch.

· SRBC Nominations and Elections for the 2018 – 2019 school year – SRBC nominations for next school year will be open up to and including 22 May 2018 to allow for self-nominations and nominations from the floor. Elections will take place at the regular committee meeting on 22 May 2018.

VI. Action Items:
Suggested amendments to the SRBC Business Rules Addendum

· The committee discussed allowing children of parents with physical disabilities to have priority access to bus service due to issues with the parent driving their child to MMS because of said disability. The committee agreed to check with the San Diego Unified School District (SDUSD) on any legal factors here before deciding one way or the other. Chair T. Philips will coordinate a response with relevant SDUSD personnel and advise at the committee’s April 2018 meeting.

· The committee discussed allowing children of military personnel to have priority access to due to irregular work schedules and the fact that military members are often deployed which burdens the other parent, etc. The committee discussed this and ended up voting to not grant priority bus access to military families. Motion made by C. Walbridge, second by J. Spahn. Unanimous vote (4-0) - Philips, Fetherling, Spahn, Walbridge.

VII. Approval of Minutes from SRBC Meeting – 27 February 2018
· J. Spahn motioned to approve the minutes with a second from C. Walbridge. Vote (3-0-1) - Fetherling, Spahn, Walbridge, with Philips abstaining.

VIII. Adjournment:
Chair T. Philips adjourned the meeting at 8:29 PM PDT.

Next Meeting:
24 April 2018 – 7:00 PM PDT – San Diego Public Library – Scripps Ranch branch

Submitted By: D. Fetherling

Full Committee Agenda for March 21, 2018

Scripps Ranch Bus Committee

MEETING AGENDA

Wednesday, March 21, 2018 at 7:00 p.m.

Scripps Ranch Library – Community Room

10301 Scripps Lake Drive, San Diego, CA 92131

I. Welcome!
    A. Call to order
    B. Roll Call
    C. Modifications to Agenda

II. Non-Agenda Public Comment

III. Discussion Items/Presentations
    A. Update on Communications
         1. San Diego Unified School District
         2. Scripps Ranch Cluster Schools
    B. Timeline for 2018-19 School Year
         1. Informational Meeting – April 11, 2018 in MMS Theater (confirmed)
         2. Registration Window – April 16 - May 18 (suggested – not confirmed)
         3. Nominating Window – May 8 – May 22 (suggested – not confirmed)
         4. Elections –May 22, 2018 (confirmed)
         5. Lottery Date – June 5 (suggested – not confirmed)

IV. Action Items
     A. Suggested Amendments to SRBC Business Rules Addendum
         1. Disability of Parents as a Priority
         2. Military Families as a Priority
         3. Registration Window
    B. Current Rider List Confirmation Progress – Decision for 2017-18 Wait List

V. Approval of Minutes
     A. February 27, 2018 Minutes

VI. Open Discussion

VII.Adjournment


Meeting Dates:
April 11, 2018 – Informational Meeting for Parents in MMS Theater
April 24, 2018 – Monthly SRBC Meeting
May 22, 2018 – Annual Meeting/Elections
June 5, 2018 – Lottery (suggested – not confirmed)
June 26, 2018 – Monthly SRBC Meeting

Change of Meeting Date for March Meeting

ANNOUNCEMENT

Due to our regularly scheduled March meeting falling during the week of San Diego Unified School District's Spring Break, the Scripps Ranch Bus Committee has rescheduled the March meeting. The details for our next meeting are:

Scripps Ranch Bus Committee

Wednesday, March 21, 2018 at 7:00 p.m.

Scripps Ranch Library - Community Room

10201 Scripps Lake Drive, San Diego, CA  92131

Minutes from the February 27, 2018 Meeting

Scripps Ranch Bus Committee

Meeting Minutes

27 FEB 2018

I. Call to order - Dane Fetherling called to order the regular meeting of the Scripps Ranch Bus Committee (SRBC) at 7:05 p.m. on February 27, 2017 at the Scripps Ranch Library.

II. Roll call : Officers - Chair -Todd Philips (planned non-attendance), Vice Chair - Dane Fetherling, Secretary – Dan Chilton

Members at Large: Claudia Villela, Joseph Spahn, Cecily Wallbridge, Gail Faber

III. Modifications to Agenda - None

IV. Discussion Items/ Presentation

    A. A public attendee petitioned the board for parents with disabilities to seat reservation priority over other families. After some discussion, Dane motioned to move this issue for the action agenda for the next SRBC meeting in April. Motion Seconded by Joe Spahn. at 7:15 p.m

   B. Discussion was held regarding the newly created wait list and seat assignment. Dane stated in order to ensure that the availability of seats on any given bus, the bus committee board members must continue to try and verify their rider list through calling points of contact. He also mentioned some of the challenges involved when trying accomplish that task and that until the rider lists are verified, we have no way of knowing the actual number of open seats, if any.

   C. The question was asked why we cannot get additional buses. Dane explained that we will not know if the Transportation Department has additional buses until next year’s budget is passed. Additionally, it was mentioned that we must show demand for another bus and the best way to do that was through our upcoming registration process for 2018-2019 school year.

   D. Timeline for 2018-19 School Year was discussed and outlined.

        1. Informational Meeting – Week of April 9th-13th
        2.  Registration Window – Starts the week of April 16 (last 2 weeks)
        3. Lottery Date – Day after the registration window closes.
        4. (7:45p.m) the timeline, explained above, was voted and unanimously approved by the SRBC.

   E. SRBC Board Elections were explained and it was noted by Dan Chilton that the elections will be held during the May meeting. It was also asked if any of the board members knew now that they would not be running to fill their board seat for next year. Dan Chilton noted that he will not be running to continue as Secretary of the SRBC.

   F.  Claudia wants to the committee to capture parents’ concerns and issues with child safety at drop off.

V. Action Items

   A.  Gail is going to continue working with other elementary school parent organizations to inquire about getting future SRBC announcements and SRBC blogspot link on their webpages.

   B. Dane is going to inquire with Todd about getting cooperation from Michelle Irwin to do the same on MMS webpage and confirm April parent information night date for SRBC presentation to incoming families who desire bus service.

   C. All SRBC members are to think about items that could contribute to an FAQ section on the SRBC blogspot and continue verification of their portions of the rider list.

VI. Approval of minutes from last meeting

   A. Gail made a motion at 7:51p.m. to approve the January 23, 2018 minutes. Unanimously approved.

VII. Adjournment

Future Meeting Dates (Based on venue availability):
21 Mar 2018
24 Apr 2018

Dane Fetherling adjourned the meeting at 8:26 p.m.

Minutes submitted by: Dan Chilton