Wednesday, January 24, 2018

Minutes from the January 23, 2018 Meeting

Scripps Ranch Bus Committee 
Meeting Minutes 
23 JAN 2018 

I. Call to order
Todd Philips called to order the regular meeting of the Scripps Ranch Bus Committee (SRBC) at 7:05 p.m. on January 23, 2018 at the Scripps Ranch Library.

II. Roll call
Officers: Chair -Todd Philips, Vice Chair - Dane Fetherling, Secretary – Dan Chilton
Members at Large: Claudia Villela, Joseph Spahn, Cecily Wallbridge, Gail Faber

III. Modifications to Agenda

IV. Discussion Items/ Presentation 
    A. Update from District - T. Philips gave a report from his communication with the District. He received the rider list and reported that the district had conducted an audit of the rider list on each bus route. The audit revealed that there may be open seats on various routes. Due to this, it was determined that the SRBC will contact each rider’s point of contact to verify the accuracy of information provided from the Transportation Department and ascertain if there are indeed open seats. 

    B. Waitlist Discussion and Way Forward 
         1. Discussion was held regarding the waitlist and the best way to proceed given that the previous waitlist from the former MMS Bus Committee was not, and will not in the future, be turned over to the SRBC.
         2. It was determined that there is no fair way for the current committee to verify any order of the previous waitlist given that the previous committee has made it clear that they will not assist the current committee (SRBC) to do so.
              a. Due to this, the SRBC will create a new waitlist for the 2017-2018 school year by opening a new registration window (31Jan-4Feb) for a lottery to be held (5 Feb 2018).
              b. The lottery system process will be conducted using the process outlined in the SRBC By-Laws Addendum and the new waitlist will be used to fill any open seats determined to exist after verification of rider list accuracy by the SRBC.

(8:15p.m) the way forward, explained above, was voted and unanimously approved by the SRBC.

V. Action Items
     A. Gail is going to contact MMS web manager to inquire about getting future SRBC announcements and SRBC blogspot link on the MMS webpage.

     B. Todd is going to draft an e-mail to explain the waitlist situation, new registration window and lottery process to create a new waitlist for 2017-2018 school year.

     C. All SRBC committee members and participants will use all available means for widest dissemination of the aforementioned letter and to create an SRBC e-mail list for future SRBC announcements.

(8:17p.m.) Motion by D.Chilton to conduct all SRBC business utilizing SRBC blogspot here: -Unanimously approved.

VI. Approval of minutes from last meetings
     A. (8:21p.m.) October 26, 2017 and November 30, 2017 minutes unanimously approved. 

VII. Adjournment 
Todd Phillips adjourned the meeting at 8:27 p.m.

Future Meeting Dates (Based on venue availability):
1. 27 Feb 2018
2. 21 Mar 2018
3. 24 Apr 2018

Minutes submitted by: Dan Chilton

Monday, January 22, 2018

Full Committee Agenda for January 23, 2018

Scripps Ranch Bus Committee
Tuesday, January 23, 2018 at 7:00 p.m.
Scripps Ranch Library - Community Room
10301 Scripps Lake Drive, San Diego, CA 92131

I. Welcome!
    A. Call to order
    B. Roll Call
    C. Modifications to Agenda

II. Non-Agenda Public Comment

III. Discussion Items/Presentations
    A. Update from District
    B. Update on Communications
        1. Emails – Parents
        2. Previous Committee
    C. Bus Performance Reporting System
    D. Timeline for 2018-19

IV. Action Items
    A. Approval of Business Rules/Bylaws Addendum
    B. Waitlist Decision
    C. Website

V. Approval of Minutes
    A. October 26, 2017 Minutes
    B. November 30, 2017 Minutes

VI. Open Discussion

VII. Adjournment

Meeting Dates:
February 27, 2018
March 21, 2018
April 24, 2018
May 22, 2018
June 26, 2018